Eligible officials at Level 8 and above can acquire official devices, with the policy covering the full contingent of Level 12 and above officers. Standard operating software, antivirus programs, and productivity tools are all incorporated into the sanctioned expenditure limits. Hardware remains official state property for a four-year lifecycle, after which staff can permanently retain the equipment following a comprehensive data wipe. Retiring personnel can retain their devices earlier by paying the depreciated book value.
Key points
Officers can permanently keep official devices after four years once all data has been wi…: Officers can permanently keep official devices after four years once all data has been wiped from the hardware.
Early retirees may buy out their assigned equipment using an annual straight-line depreci…: Early retirees may buy out their assigned equipment using an annual straight-line depreciation rate of 25 percent.
External consultants, ministers, state governments, and public sector undertakings are ex…: External consultants, ministers, state governments, and public sector undertakings are excluded unless they secure prior government approval.
Sources checked by our analysis pipeline: 1
The central government has revised guidelines for Level 8 (gazetted officers) and above-level officers to purchase a laptop, notebook or a similar device if they are buying it for official purposes.
Under the revised guidelines, these officers can purchase a laptop or a similar device up to Rs 1,50,000 plus taxes. For devices with a Make-in-India (MII) component of more than 40%, the price ceiling for these officers is Rs 1,80,000 plus taxes.
Not only that, these officers can keep the device after using it for four years. If they retire before the four-year period, they can keep the device after paying the amount equal to its book value as on the date of their relieving from the service.
In an office memorandum (OM) dated November 10, 2026, the Department of Expenditure, Ministry of Finance, said that if the employee is transferred to or is on deputation to public sector undertakings (PSUs), state government or a statutory body, they can keep the device with them. However, no new device will be issued to them if the concerned department is not…
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